Stocky: Free Inventory Management Template

Overview

Stocky is an inventory management template for businesses that keep stock: wholesalers, shops with a backroom, workshops and small distribution centres. It tracks what you have, in which warehouse and in which bin, and records every change with the name of the person who made it.

It ships with sample data for an industrial supplies wholesaler (packaging, safety gear, fasteners and cleaning) with three warehouses, so you can look around before you invite anyone. Try the live preview, or start your own workspace with or without the sample.

Why use this inventory template

Stock you can trust. Every receipt, move, count and adjustment goes through one ledger, so the number on screen always matches the history behind it.
Built for the floor. Scan with a phone camera or a barcode scanner, find any item on the warehouse map, and print labels so the next scan works.
Shaped by asking. Rename fields, add a column or change a rule by describing it in a sentence. Stocky is a first draft that OpenKBS reshapes around your stockroom.

Template features

Products with SKUs, barcodes, categories, units, costs and lots. Stock by warehouse and bin, a reorder point for each product, and CSV export.

See what's out or running low, counting what's already on order, and draft purchase orders for all of it in one click, grouped by supplier.

Purchase orders from draft to received, with suppliers and printable POs. Receive in full or in part, straight into bins, with lot numbers.

Run several warehouses. Draw each floor plan with racks, zones and docks, and the bins are created for you. The map shows how full each rack is and where a product sits.

Transfer between bins and warehouses, adjust with a reason, run cycle counts with variances, and look up every movement by product, bin, person or date.

Scan products, bins and POs with a phone. Print QR and barcode labels for products and bins. Import products, stock and suppliers from Excel.

Admins manage the team and settings, managers run purchasing and the maps, and operators receive, move and count. Invite people with a one-time link.

Who is this inventory management template for?

Teams that keep an inventory tracker in a spreadsheet today and want to know what's on the shelf without walking over to look. It suits owners and warehouse leads who need the same numbers on the floor and in the office.

Wholesalers and distributors: Track stock across warehouses and bins, reorder before you run out, and receive deliveries against the purchase order.
Shops with a stockroom: Know what's in the backroom, move it to the shop floor, and count it without closing for a day.
Workshops and makers: Keep parts and materials by lot and location, and see the moves behind every number.

How to set up your inventory template

01
Click Use template.
Studio copies Stocky into a new project on your account and sets it up for you. Free to start; no credit card.
02
Bring your data.
Upload your Excel files and your products, stock by bin and suppliers move in. Or start with the sample data to look around first.
03
Draw your warehouse.
Lay out your racks on the map and print bin labels, so your team can scan from day one.
04
Invite your team.
Send invite links, set each person's role, and go live on your own address.

Frequently asked questions

What is a stock control system?

A stock control system keeps track of everything about your stock: what you have and where, what's on order, what came in and went out, and who moved it. Instead of a spreadsheet that's out of date by lunch, everyone works from the same numbers.

Is this inventory management template free?

Free to start. Use it on the free plan, and move to a paid plan when you invite your team. Paid plans from €19 a month.

How is it different from an inventory tracker template in Excel?

A spreadsheet tracker only knows what someone typed into it. Stocky records each receipt, move and count as it happens, works with a scanner, and lets several people work at once with their own roles. You can import the spreadsheet you use today.

Do I need special scanners?

No. Any phone camera works, and so does a USB or Bluetooth barcode scanner. Stocky prints its own QR and barcode labels.

Can I change it?

Yes. Rename fields, add modules, change roles and rules by describing what you want. Stocky is a first draft that OpenKBS reshapes around your business.

Can I bring my data?

Yes. Upload your Excel files and your products, stock levels by bin and suppliers are moved in. You check a preview before anything is saved.